Terminology data in each entry is organized into termbase fields. The different types of field are as follows:
- Index fields - contain the terms for each entry. Each index corresponds to one of the termbase languages.
- Descriptive fields - contain descriptive information about the entry or language as a whole, or about the individual terms. Each descriptive field has a defined data type. Types of data include text, picklist, number, date, Boolean and multimedia file.
- Entry class field - specifies the entry class to which the entry belongs.
- System fields - created and maintained by the system, these fields are used to store tracking information for the entry as a whole or for individual fields. System fields in MultiTerm include the Entry number field and the set of four history fields. The Entry Number field is automatically assigned to each entry at entry level; for more information about history fields, see below.
- History fields - MultiTerm uses a set of four history fields: Created on, Created by, Modified on and Modified by. History fields are automatically assigned to each entry at entry level and to each index at index level. For all other fields in the termbase, history fields are optional and must be commissioned in the Termbase Wizard. Once assigned, history fields are created and maintained by the system.
All termbase entries are structured in the following way:
- Entry level – contains system fields, and any descriptive fields that apply to the entry as a whole.
- Index level – contains index fields with terms as content, and any descriptive fields that apply to all terms in a given language.
- Term level – contains any descriptive fields that apply to a given term.
The termbase definition for a given termbase specifies the number and type of fields that a termbase entry may contain and the entry structure that entries must conform to. The entry structure specifies:
- The number and type of fields that may exist at each level in the entry.
- The hierarchical structure of fields within each level, that is, whether fields are nested or not.
- Whether fields are mandatory or multiple at a given level of the entry.
NOTE: MultiTerm supports unlimited nesting of descriptive fields.
As well as terminology data, each termbase contains a series of objects that you can use to manipulate termbase data. The objects that are available to you in MultiTerm Online are as follows:
- Layout object - specifies how entries are displayed in the entry pane.
- Filter object - applies predefined filter criteria to the termbase search.
- Input model object - specifies how information should be added to termbase entries.
Each termbase contains five default layouts, two default filters and one default input model. The default objects in each termbase are always available to you. Your MultiTerm administrator may also make custom-defined objects available to you.